Whether you already own a business or just starting out, you could be faced with all kinds of challenges on the way to achieving your dreams. For small businesses, one of the biggest challenges is when business starts to boom, and they require expansion but have not yet reached the full financial capacity to achieve it in the traditional way. Renting out an office space can be very expensive, not to mention setting it up for business. That’s why the concept of mobile workforces has been taking flight in recent years, even before the outbreak of COVID-19. Here’s everything you need to know about successfully creating your own mobile workforce.
What Is a=A Mobile Workforce?
The term mobile workforce has changed from what it was once used for. It was traditionally used to refer to those with a job nature that entails them to be in the field rather than sitting on a desk typing into a computer. This means people like construction workers, insurance salespeople, retail workers, realtors, etc. However, it now refers to something completely different. A mobile workforce is any business that adopts working remotely from alternating workspaces by relying on technology to get things done and stay connected. It’s not just working from home; it refers to the idea of workers who are not bound to an office or any kind of workspace.
Tips To Create A Mobile Workforce
1. Invest In The Equipment
As mentioned above, mobile workforces mainly rely on technology to keep the workflow going smoothly. That’s why to create a successful one; you’ll need to provide employees with the right equipment. Whether it’s smartphones, laptops, tablets, the nature of the work will dictate which technology is most needed by employees to get their work done efficiently. The devices would be useless, however, without providing strong mobile Internet access for your workforce that will guarantee fast and secure browsing. In this day and age, staying connected is imperative as the majority of work takes place online.
2. Set Fixed Working Hours
While it’s tempting to have flexible working hours while setting up a mobile workforce, it is, in fact, not a wise choice to make at all. If your employees or teamwork in the same time zone, it would definitely be better to have fixed working hours. Not only would it set a stable routine for employers that separates work from personal life, but it would also allow better communication. It will give the feeling of ‘waking up to go to work,’ which will, in turn, promote the same commitment given in an office setting.
3. Promote Communication
Speaking of better communication, it’s one of the most important aspects to consider while creating a mobile workforce. Business can’t run smoothly and efficiently with everyone working on their own. When you are working remotely, it’s easy to feel disconnected from the people you work with and the company as an entity. That’s why you need to invest in communication tools and apps like Slack that encourage clear and fast communication between employees. You’ll notice a smoother workflow and faster completion of group tasks. You should also keep employees up to date with company news by sending weekly or monthly newsletters, for example.
4. Stay On Top Of Things
It is very easy for the mobile workforce to feel disconnected from their company and vice versa. As a manager or business owner, you need to always know what your employees and teams are up to regarding projects and tasks. Make sure you stay up to date by using online tools that help you track projects and their progress. You can also make it a habit to hold a voice or video meeting on a weekly basis to catch up on the highlights of the week. If you feel some employees need special attention, set up daily meetings with them for training and guidance.
5. Provide A Way To Share Files
Sure, you can share files via email or WhatsApp, and other similar platforms. However, those are not really ideal business file-sharing platforms. You should opt for something that not only can take up large files but is also secure to use. Sometimes you’ll want to share business-sensitive files, and you’ll need to have a safe space to avoid hackers and data leaks. Consider ditching email attachments and switch to a cloud-based platform like Dropbox or something more secure like SpiderOak.
6. Automate Administrative Work
When you are creating a mobile workforce, you will be planning how many employees you’ll bring in to help you achieve your business goal. Hiring takes time, effort, and resources with the more employees you take on. Along with the business-specific job roles, you’ll find yourself needing employees for standard administrative tasks. However, these are best to be handled through task automation tools and software. Not only will it save you time in finding a candidate for the job, but it’ll also save you their salary as well!
7. Set Clear Goals & Expectations
Another tip you can make use of in order to successfully create a mobile workforce is being absolutely transparent regarding your business goals and your expectations from each employee. Not only that, you need to clearly assign job roles and tasks, give deadlines, and stick to them. This will eliminate any confusion regarding workflow that usually comes with working remotely. You can use tools like Trello as well as time tracking software to organize tasks and measure progress. Make sure you also state clear performance metrics and try to understand the challenges any employee might face to meet them.
With these few simple, yet effective tips, you can guarantee you’ll have a successful mobile workforce that can help you reach your business goals. It’s important, however, to take your time in the hiring process and make sure you are choosing people who are dedicated, committed, patient, and have excellent communication skills. These are the ideal qualities needed in an employee who will be part of a mobile workforce. It will help you establish a smoother, more efficient workflow with the right people working by your side along with the latest technology. You’ll never regret ditching the office setting once you reap all the perks of mobile workforces.
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